Time and attendance · operational checklists
Gearly runs time and attendance and operational checklists in one system. It records who worked and where, checks the work got done, sends what failed to a named person, and passes approved hours to payroll.
Demo Hotels Group · Week 45
Live
ID
MON
TUE
WED
THU
FRI
SAT
SUN
FD-01
FD-02
HK-11
HK-12
HK-13
KT-21
KT-22
KT-23
CK-01
CK-02
Shift
Check
40 shifts · 14 checks
CK-02 · Thu · cold room 7.2 °C → kitchen manager
Use one or both. Hours and site standards land in the same record, for the same sites and the same people.
Time and attendance
Gearly UniTime
Staff clock in by PIN or face on a shared kiosk or their phone. Every punch keeps a photo and a location, and approved hours go to payroll.
Clocked in · staff entrance
06:58
FD-02 · Front desk
Face
matched ✓
Photo
kept ✓
Location
in zone ✓
PIN or face clock-in on shared kiosks, iOS and Android
Rosters, timesheets, leave and multi-level approvals
Approved hours pushed to PaySpace (Deel) and Paymenow
Operational checklists
Gearly UniOps
Scheduled checks keep evidence on every answer, even offline. When a check fails, it goes to a named person and stays open until it is resolved.
Failed · cold room
7.2 °C
Limit 5 °C · Outlet 07 · Kitchen
Sent to
Kitchen manager
Acknowledged
09:14
Resolved
11:02
Checklists by outlet and area, daily, weekly or monthly
Photos, signatures and scans, with who, when and where
Escalation paths that email failures to named people
From planning a shift to paying for it, and from a failed check to its fix. Each step writes to the same record.
01
Console
Managers set up departments, shifts, rosters and checklists.
02
UniTime
Staff clock in by PIN or face. Each punch keeps a photo and a location.
03
UniOps
Staff complete checklists with photos, signatures and scans, online or off.
04
Alerts
Late arrivals, missing clock-outs and failed checks reach the right people.
05
UniOps
Supervisors acknowledge what failed, then close it with a comment.
06
Console
Managers correct timesheets and approve them through a set chain.
07
Payroll
Approved hours go to payroll. Reports compare rostered time with actual.
Gearly console · for managers
Managers see who is in today and which checks are done, for every site. Timesheets, leave, the checklist calendar and reports sit in the same console.
Who is in today, by department and site
A checklist calendar coloured by status
Timesheet approvals and leave in one place
Report hub with exports and analytics dashboards
Today · Outlet 07
Thu · 09:20
People in
Front desk
6 / 6
Housekeeping
11 / 11
Kitchen
9 / 9
Maintenance
2 / 2
Checks today
Opening checks
Done
Cold room
Failed · open
Pool check
Due 10:00
Fire doors
Due 11:00
Illustration · Demo Hotels Group
One tablet at the staff entrance serves the whole shift. Managers see every kiosk’s status from the console.
Staff clock in with what they already have on them. Nothing to carry, nothing to forget at home.
Cold rooms, basements and far fields don’t need signal. Checklists save on the phone and sync later.
From forecourts to care homes, Gearly runs wherever staff work shifts across sites.
Hospitality and food
Hotels, resorts, lodges, restaurants, franchises and catering. Staff profiles sync with Protel.
Agriculture
Farms, poultry, nurseries, wine estates and agri co-ops, with farm and bird records in the checklists.
Manufacturing and engineering
Fabrication, castings, chemicals, glass, printing and precast plants.
Healthcare and care
Care homes, hospices, medical imaging, pharmacy and health non-profits.
Retail
Hardware, tyre, auto-parts, mobile and water stores, branch by branch.
Fuel and forecourts
Service stations and forecourt shops, with shifts around the clock.
Automotive
Dealerships, panelbeaters and auto-electrical workshops.
Construction and property
Civil contractors, residential estates, share blocks and property groups.
Services and non-profits
Training, inspection, laboratories, laundry, transport and community services.
Approved hours are pushed, not exported and retyped.
Approved hours → payroll
Approved hours → Paymenow
Staff profiles ↔ in sync
Where it lives
Hosted in South Africa.
Photos, faces, locations
Used to verify a clock-in and kept with that record.
We walk through rosters, clock-ins, checklists, escalation paths and approvals on demo data, then map them to your sites.